Automating E-Invoicing & GST Compliance in Building Materials
How SAZS Apps ERP transformed compliance operations for crushers, quarries, RMC, and brick plants—achieving 100% accuracy and 97% faster invoicing through seamless government portal integration.
Compliance Risks and Manual Bottlenecks
In the high-volume industries of Crushers, Quarries, Readymix (RMC), and Brick Plants, managing tax compliance manually is a major operational risk. This client faced several critical hurdles:
- Human Error in Taxation: Manual calculation of GST led to frequent errors in tax rates and HSN codes.
- Slow E-Invoice Turnaround: Accountants had to manually log into government portals to generate IRNs, leading to long queues of trucks waiting at the dispatch gate.
- Payment Delays: Customers often rejected invoices due to formatting errors or missing QR codes, leading to stalled cash flow.
- High Admin Costs: A heavy dependency on senior accountants for basic invoicing increased overheads.
Real-Time GST & E-Invoice Integration
SAZS Apps ERP implemented a seamless, "one-click" compliance framework that integrated the weighing process directly with the government's tax infrastructure.
1. Direct GST Portal Integration
The ERP was linked directly to the GST portal via a secure API. As soon as a truck leaves the automated weighbridge, the system pulls the data and prepares the invoice instantly—no manual typing required.
2. Instant IRN & QR Code Generation
The module automatically generates the Invoice Reference Number (IRN) and QR codes required for legal E-Invoicing. These are printed directly onto the dispatch slip/invoice in real-time.
3. Integrated E-Way Bill Creation
For the Quarry and RMC sectors, where transportation is constant, the system generates the E-Way Bill simultaneously with the invoice. This ensures that no vehicle leaves the premises without 100% legal documentation.
4. Precision for Brick Plants & RMC
Whether it's the piece-rate billing for Brick Plants or the cubic-meter calculations for Readymix, the system applies the correct GST slabs automatically based on the product category.
100% Accuracy and Zero Delays
The transition from manual filing to SAZS Apps ERP yielded immediate operational benefits: